Job from partnerPension Insurance Corporation (“PIC”) provides secure retirement incomes through comprehensive risk management and excellence in asset and liability management, as well as exceptional customer service. Our purpose is to pay the pensions of our current and future policyholders. We achieve our purpose by setting Company-wide strategic objectives and driving a healthy culture based on our PIC Values of Resilient, Adaptable, and Loyal.
PIC is recruiting for an Executive Assistant to join its Finance function on a 9 month Fixed Term Contract basis . In this role, you will be a key member of the Finance Function, providing support to the Chief Actuary, Director of Financial Planning & Analytics, Financial Controller, and the Head of Finance Change, as well as their direct reports. You will undertake administrative duties across the team and work closely with the EA to the CFO. You will also have line manager responsibility to the Team Administration Assistant.
Specific accountabilities assigned to the role of Executive Assistant within Finance:
Executive Support
- Coordinate and manage various complex diaries, scheduling internal and external meetings, and booking rooms and ensuring external guests are booked in with reception
- Liaise with internal teams and EAs across PIC for scheduling meetings
- Prepare agendas, take minutes, and track follow up actions in internal meetings
- Handle confidential information with discretion and professionalism
- Coordinate travel, process expense claims, raise and receipting of purchase orders as well as provide support to PO champion
Communication & Stakeholder Management
- Act as the first point of contact for internal and external stakeholders
- Forward on internal communications, announcements, and team updates
- Support the coordination of cross functional meetings, workshops, and leadership sessions
- Organise team events, offsites, and training sessions sourcing external venues, dealing with all logistical requirements
- Identify opportunities to streamline processes and improve team efficiency
- Work alongside the EA to CFO and provide holiday and absence cover when needed
Requirements
Experience:
- Previous Executive Assistant experience is imperative
- Ideally previous experience working within a financial services corporate environment
- Previous people management experience is required
Knowledge:
- Good technical knowledge of systems e.g. Oracle, Service Now etc.
- Analytical skills
- High degree of integrity and discretion
Skills:
- Good working knowledge of MS Outlook, MS PowerPoint, MS Word & MS Excel
- Planning and organising skills
- Reliability and interpersonal skills
- Proactive and using initiative and always being one step ahead • Flexible, positive and “can do” teamwork approach
- Strong communication skills
Desirable personal attributes aligned to what success looks like in the role:
- Proven experience as an Executive Assistant, ideally supporting senior leaders
- Experience working in a finance, accounting, or corporate environment
- Strong organisational and time management skills
- Excellent written and verbal communication
- High proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams)
- Ability to work with discretion, confidentiality, and sound judgment
- Comfortable working with data, numbers, and financial terminology
- Proactive mindset with the ability to anticipate needs and solve problems independently Personal Attributes
- Calm under pressure and adaptable to shifting priorities
- Detail oriented with a strong sense of ownership
- Collaborative, approachable, and confident engaging with senior stakeholders
- Curious, resourceful, and eager to improve processes
Benefits
In addition to a competitive base salary, you will get access to some great benefits, including flexible working, 28 days' annual leave (excluding bank holidays), a generous pension scheme and much more.
